The Student Body arranges its social and representative affairs through the Student Association. Officers are elected to conduct the affairs of the association. The President of the Association will ensure a student voice at the academic colloquium and nominate two student representatives to the Academic Council. The officers of the association work in close collaboration with the Staff-Student Liaison Officer.

CLASS REPRESENTATIVES

Each Year elects a Class Rep. who acts as liaison between the Class and the Dean of Studies pertaining to academic matters for the year. Apart from First Year the outgoing representative arranges the election in the first week of classes and advises the Dean of the outcome. The duties of the Class Rep. include ensuring that the classroom is kept tidy and properly equipped. He distributes and collects Course Evaluation Sheets at the end of each course and returns them to the Secretary. The Dean will communicate information particular to that year through the Class Rep.

DISCIPLINE

1. It is the responsibility of any student who is unable to attend a lecture, core or elective, to inform the College. Absence due to illness is reported on the day of absence through a fellow student who completes an Absence Slip and submits to the Secretary on arrival at College. This slip is posted on the Staff Notice Board.

2. Any student who misses 10% of the total lectures of a particular course loses credit for that course. If there is good cause, a student may petition the Dean that this rule be waived. The Dean may submit such petitions to the counsel of the Administration Committee.

3. Absence from classes may be permitted in case of serious illness up to a maximum of two weeks, provided that a doctor’s certificate is presented to the Dean. In case of an absence of more than two weeks the semester is normally rendered null and void for that student.

4. Punctuality for lectures and other College events is expected. Mobile phones must be switched off before entering a lecture room. Students should conduct themselves in a calm manner on the lecture corridor maintaining an atmosphere of study. While attending lectures, sitting examinations and working in the library and computer room students are expected to dress appropriately (e.g. normal length trousers and sleeved shirts) and may not wear caps, hats or hoods. Staff will relate to Students in a professional manner. Students will show courtesy and respect to Staff.

5. Issues of indiscipline are dealt with, in the first instance, by the Dean of Studies. If the matter is unresolved the student(s) involved will be given formal warning. Further remedial action will be a matter for the Administration Committee.

1 Violations of academic integrity are taken very seriously at HTC and detection of such will result in sanctions up to and including dismissal. Common forms of academic dishonesty (with examples) are:

1. Plagiarism: the presentation of other people’s work as one’s own. In written work all words, ideas and data of others must be acknowledged by specific references in footnotes, and explicit quotations by quotation-marks.

2. Fabrication: the intentional use of fabricated information or research-data, such as citation of invented information or false referencing.

3. Internet abuse: downloading from the internet without acknowledgement or use of such information or research as one’s own.

4. Cheating: copying from another student’s assignment or examination (or allowing another student to do so), illicitly taking information into an examination, exchange of information with another student during an examination.

5. Academic misconduct: tampering with grades, accessing academic files without permission, illicitly obtaining or distributing information about a future examination.

1. Make preliminary investigations;

2. Meet with the student to hear the student’s response;

3. Report the matter to the Dean.

THE LIBRARY

Use of the Library implies acceptance of the following Rules and Guidelines:

• Bags and packages must be left at the entrance. They are left at owner’s risk.
• The librarian’s desk is out of bounds to all library users.
• Silence must be observed in the library.
• Eating, drinking and sleeping are not permitted in the library.
• The use of cell phones in the library is not permitted.
• Used books should not be returned to the shelves. This is the work of the Librarian.
• Do as much reading as possible in the Library, so that books remain available to other library users.
• Report to any damage to books the Librarian as quickly as possible, (e.g. loose pages).
• Reference books may not be taken out of the Library.
• No library book may be marked in any way, even by pencil.
• Students may borrow up to 14 books at a time.
• Books must be returned on or before the date due. A fine will applyfor books returned after the due date. Loss of books will be charged to the borrower at replacement value. Books are borrowed in exchange for bar-coded library I.D card. No borrowed books may be passed to another borrower. The loan must be registered by the Librarian.

• Allocate books to the reserve shelf if requested.
• Give permission for reserved books to be borrowed overnight. They must be returned by 9.00 am the next morning.
• Recall books before the due date if requested.
• Forbid a particular library user to borrow books, e.g. for persistent abuse of library books or borrowing rights.
• Check the brief case of departing users.
• Recommend the Dean that a persistent offender be excluded from the Library, either for a stated period or permanently.

THE COMPUTER ROOM

The use of the computer system in the Library is a PRIVILEGE, not a right. It is the objective of the Library to maintain an atmosphere of constructive learning, academic freedom, and proper asset management and control. In order to meet this objective, each user is responsible for the use of the computing resources in an efficient, effective, ethical and lawful manner. The library computers are open-access and available on first come first served basis to both students and staff. No person may use the library computer resources for any illegal or unauthorised act. Specifically:

• Users may not use computer resources to violate the laws of the land.
• Users may not create, disseminate or process pornographic material, or other illegal documents or images.
• Users will not create access, display, download, or transmit any text, file, and picture, graphic or sound clip or engage in any conference that includes material which is obscene, libellous, indecent, vulgar, profane, lewd, or which advertises any product or service not permitted to minors by law.
• Users of the internet for commercial or non-college related activities are prohibited.
• Users are advised not to engage in any downloading of files/ programs such as streaming radio, TV, DVD or video clips.

Library computer resources may not be used to intimidate or create an atmosphere of harassment based upon gender, race, religion, ethnic, origin, creed or sexual orientation. Fraudulent, threatening or obscene email, graphics or other electronic communications are prohibited. Changing, modifying or eliminating Library computer configuration and loading any application or program software onto the Library computers is prohibited.

Non-course related “chat” or “chat-like” (e.g. Yahoo) activities are not permitted.

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